Saving files with QuarkXpress, PageMaker, & Publisher
When
you prepare computer files for a printer, it is easy for them to forget to
include something important. If you are using QuarkXpressn Adobe Pagemaker,
or publisher, you have special features within your application to make sure what they give
us the correct information.
Instructions
for PageMaker 6.5 (Save for Printer)
Instructions
for QuarkXpress
(Collect for output)
Quark
Express Collect
for Output
In QuarkXpress, there is a feature called Collect for Output is located
under File. It creates a report that includes everything a printer would ever
wanted to know about the document. It also makes a copy of the Quark document
and copies all images used in the document into a single folder.
The Collect for Output directory dialog box provides controls that let
the user select or create a folder for the document, its imported picture
files, and the report file. Enter a name for the report in the Report Name
field. The user can generate a Report Only by checking the proper box.
If the Missing/Modified pictures dialog box is displayed after you
click Collect, and a user wants to include those picture files, update
Modified pictures and locate the Missing pictures.
The report that is generated is a text file formatted with Xpress Tags.
It is placed in the same folder as the collected document and picture file.
The report file includes Document name, date, total pages, width and height;
version of QuarkXpress, file size, required Xtensions, active Xtensions, and
the name of fonts used.
It also includes graphics used (size, box/picture angle, skew,
pathname, type, fonts in EPS, the location of document, resolution of
pictures, H&J specifications, each color created and information to
reproduce custom colors, trapping information, and color plates required for
each page.
The user can import the report file into the Output Request Template
located in the QuarkXpress folder. The template includes space for adding
information that service bureaus commonly needthe company name, phone
number, etc. A user can customize the template to suit specific needs. When
importing the file, the user should make sure the Xpress Tags filters is
loaded and check Include Style Sheets in the Get Text dialog (File menu).
The
following instructions are modified from the information found on the Quark
web site at http://www.quark.com/support/technotes.cfm.
Collect For
Output Instructions for the Mac
1. Choose File > Collect for Output to display the Collect for
Output dialog box.
2. If a picture file is missing or has been modified, the
Missing/Modified Pictures alert is displayed. Click List Pictures to display
the Missing/Modified Pictures dialog box. Select each modified or missing
picture and click Update to automatically update or locate the picture file.
Click Collect after all pictures have been located and updated. (In
QuarkXPress 3.3.x, click OK.)
NOTE: If you click Collect, and continue with Collect for Output
without updating missing or modified pictures, all the image files needed to
output your document correctly will not be collected.
3. If the document has not been saved during this session, or if
any pictures have been updated, an alert is displayed asking "OK to save
document before continuing with Collect for Output?" Click Save to
continue. If the document has never been saved, the Save as dialog box
displays. Enter a name in the Save current document as field; then, click Save
to continue.
4. Enter a name in the Report Name field of the Collect for Output
dialog box. (The default name is the name of the document with the word
"report" added.)
5. Select the drive and folder to which you want to save your
files. Or, click New Folder to create a new folder for the document and
picture files to be placed in. Enter a name for the folder in the Create a
folder named field and click Create.
6. Click Collect in the Collect for Output dialog box.
Using the Collect
For Output Report File
1. Collect for Output generates a report of useful information
about the document. The report is a text file, formatted with XPress Tags,
that is placed in the same folder as the collected document and picture files.
The report file includes:
The document's original location and the location to which it is
copied
Document name, date,
total pages, width, and height
Version of QuarkXPress, file size of QuarkXPress document, required
XTensions(TM) software, and active XTensions
If using QuarkXPress
3.3.x and EfiColor is active, a list of any
necessary EfiColor Profiles
Names of the fonts used (Collect for Output does not copy the
fonts; copying fonts is
potentially a violation of copyright law)
Pictures used (size,
box/picture angle, skew, path name, type, fonts in EPS, and location in the
document)
Resolution of pictures
The names of style sheets and H&Js used in the document
Each color created and the information needed to reproduce custom
colors
Trapping information
Color plates required for each page.
2. You can import the report file into the Output Request Template
located in the Document folder in your QuarkXPress folder (or on the
QuarkXPress CD). The template includes space for adding information that
service bureaus commonly need -- your company name, phone number, etc. You can
customize the template to suit your specific needs.
3. To import the file, first open the template (File > Open) and
customize it as needed. Then click the text box on the lower half of the
template and choose File > Get Text (Command-E).
4. Select the report file and check Include Style Sheets. Then,
click Open. TIP: Include Style Sheets is available if the XPress Tags filter
is installed in your XTension folder or XTension Disabled folder and enabled
through XTensions Manager (Utilities > XTensions Manager).
5. Choose File > Save and save the report as a QuarkXPress
document. If you are sending your document to a service bureau for final
output, include this QuarkXPress report document, so they have the information
about your document for quick reference. You can delete the XPress Tags
version of the report since it is now included in the QuarkXPress report
document.
It
is recommend that you use a free program called Font Collector to help collect
the fonts used in the Quark file. The program can be found on the Internet at
www.meadowsinfo.com/mishtml/software.htm. The Meadows Font Collector XTension
will gather up all of the fonts used in a single QuarkXPress document
including those used in EPS graphics. The XTension creates a single suitcase
file containing all required screen fonts, and then copies the printer
(outline) fonts into the same folder. When the collection is finished, the
user is presented with a detailed font usage report. You can also use Font
Collector to automatically download and embed font information (both Type 1
and True Type) with EPS files that are created using QuarkXPress. It is a free
utility.
Collect For
Output Instructions for Windows
1. Choose File > Collect for Output to display the Collect for
Output dialog box.
2. If a picture file is missing or has been modified, the
Missing/Modified Pictures alert is displayed. Click List Pictures to display
the Missing/Modified Pictures dialog box. Select each modified or missing
picture and click Update to automatically update or locate the picture file.
Click Collect after all pictures have been located and updated. (In
QuarkXPress 3.3.x, click OK.)
Note: If you click Collect, and continue with Collect for Output
without updating missing or modified pictures, all the image files needed to
output your document correctly will not be collected.
3. If the document has not been saved during this session, or if
any pictures have been updated, an alert is displayed asking "OK to save
document before continuing with Collect for Output?" Click Save to
continue. If the document has never been saved, the Save as dialog box
displays. Enter a name in the File name field; then, click Save to continue.
4. Enter a name for the collect for output report in the File Name
field of the Collect for Output dialog box. (The default name is the name of
the document with an .XTG file extension.) Leave the Save as type field at the
default setting of XPress Tags (*.xtg).
5. Select the drive and folder to which you want to save your
files. Or, navigate to a different location and click the Create New Folder
icon to create a new folder for the document and picture files to be placed
in. Enter a name for the new folder next to the folder icon and click Open.
6. Click Collect in the Collect for Output dialog box.
Using the Collect For Output Report File
1. Collect for Output generates a report of useful information
about the document. The report is a text file, formatted with XPress Tags,
that is placed in the same folder as the collected document and picture files.
The report file includes:
The document's original location and the location to which it is
copied
Document name, date, total pages, width, and height
Version of QuarkXPress, file size of QuarkXPress document, required
Xtensions software, and active XTensions
If using QuarkXPress 3.3x and EfiColor is active, a list of any
necessary EfiColor Profiles
Names of the fonts used (Collect for Output does not copy the
fonts; copying fonts is potentially a violation of copyright law)
Pictures used (size, box/picture angle, skew, path name, type,
fonts in EPS, and location in the document)
Resolution of pictures
The names of style sheets and H&Js used in the document
Each color created and information needed to reproduce custom
colors
Trapping information
Color plates required for each page.
TIP: To generate a report file without copying the picture files
and document file, check the Report Only checkbox (or hold down the alt key
while selecting File > Collect for Output). (In QuarkXPress 3.3x, hold down
the ctrl key while selecting File > Collect for Output.)
2. You can import the report file into the Output Request Template
(Output.QXT) located in the Document folder in your QuarkXPress folder (or on
the QuarkXPress CD). The template includes space for adding information that
service bureaus commonly need -- your company name, phone number, etc. You can
customize the template to suit your specific needs.
3. To import the file, first open the template (File > Open) and
customize it as needed. Then click the text box on the lower half of the
template and choose File > Get Text (ctrl+e).
4. Select the report file with the .XTG extension, check Include
Style Sheets. Then, click Open.
TIP: Include Style Sheets is available if the XPress Tags filter is
installed in your XTension folder or XTension Disabled folder and enabled
through XTensions Manager (Utilities > XTensions Manager).
5. Choose File > Save and save the report as a QuarkXPress
document. If you are sending your document to a service bureau for final
output, include this QuarkXPress report document, so they have the information
about your document for quick reference. You can delete the .XTG version of
the report since it is now included in the QuarkXPress report document.
Pagemaker 6.5
Save
For Service Bureau
In Pagemaker, there is a plug-in under Utilities named Save for Service
Provider. Using the Save for Service Provider plug-in, the user can copy the
publication, all linked image files, fonts, and other files required to print
the document. Save for Service Provider also helps resolve broken links by
prompting the user to locate the folders containing linked files. Similarly,
this plug-in can also check the status of links and fonts in a PostScript file
generated by PageMaker 6.5.
A concise report of the information the printer needs to create output
from a PageMaker or PostScript file can also be created. The report includes
details about fonts, linked graphics, a summary of the print settings, as well
as information about who to contact regarding the publication.
To
save files and generate a report using Save for Service Provider:
1
Choose Utilities > Plug-ins > Save for Service Provider.
The Summary dialog box opens.
The plug-in works on the active publication if the Check Pub is
clicked. If the user want to check a PostScript file, click Check .PS, and
then double-click the PostScript file that is to be sent to the printer.
2
Click Fonts, Links, Printing, or Colors to see a detailed report on
that aspect of the publication or PostScript file. Print the status
information by clicking Print at any time.
3
If the Links dialog box shows one or more linked files needing
attention, click Relink or Relink All, and navigate to the correct image
files.
4
To save the publication, click Package, and set options as follows:
From the Report Type pop-up menu, choose Formatted (for a PageMaker
publication) or Text only (for an ascii text-only file).
Select Auto Open Package Report if, after saving the publication and
associated files, the user wants to display the summary report in a new window
on your desktop.
Select Update Links to bring out-of-date links up-to-date in the
original publication before making a package.
For Include, select Copy Fonts to avoid missing fonts at print time,
and then select the kind of fonts--All, Type 1 (PostScript), or TrueType.
Click Notes to enter contact information, such as the users name and
phone number, any comments on printing the publication, and then click OK.
5
Specify a location in which to save all necessary files.
6
Click Save to copy the necessary files to the destination folder.
Microsoft
Publisher 2000
Pack
and Go
To start the Pack and Go Wizard, point to Pack and Go on the File menu,
and then click Take to a commercial printing service.
Follow the instructions on the screen from the Pack and Go Wizard.
If a source file (a graphic or file you have linked to the publication)
can not be found, you can locate the original picture and update the link.
When Publisher packs the files, it names and numbers the files and adds
a .puz extention. The first file is named Packed01.puz, the second file is
named Packed02.puz and so on. Publisher copies the .pus files or files to the
designation folder or disk and prompts you to insert additional disks if
needed. By default, Publisher packs files to drive A. If you want to pack them
to another location, click Browse on the Wizard page and then choose a
different drive and folder.
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